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Woodinville, WA
Defining Scope of And Effectively Running A Meeting
March 27, 2009
Part 7 - Conclusion
M
eetings and conferences are a necessary means to conducting day-to-day business activities. The success of our work depends on effectiveness of the meetings we conduct. The contributing factors of a successful meeting span beyond the meeting itself - before the meeting even begins, and even after the actual meeting ends.
  • Remember to answer five critical questions before setting up a meeting - Why? What? How? Who? When?
  • Setup the meeting and provide additional/support information before hand
  • Start meeting on time and quickly assess if you have everyone who can help you meet the goal. If not, wrap up and reschedule.
  • Keep the discussion on track, and within scope. Move any important items outside the scope to the parking lot for later discussion.
  • Periodically assess direction and adjust course, if necessary.
  • Recap the discussion, final word and next steps, and close the meeting on time.
  • Send meeting minutes, next steps, any action items and escalations, along with owners and timelines. Follow Up!
Most meetings, whether they are one-on-one with your manager, stakeholders, senior management, peers, or with your teams, are crucial conversations and discussions. These conversations hold the power to either make or break your progress, work, and/or career. Whether the actual meeting reaches its predetermined goal or not, an effective meeting always establishes a clear direction on either where we are, where we are going, and/or when we can look towards getting there.
Make Every Meeting Count!